CalKronos DTAs (Timekeepers)

A DTA (Timekeeper) is an employee who oversees biweekly and monthly timekeeping processes for an entire work unit or department. Learn more about the role of DTAs (Timekeepers).


Job Aids, Videos, and Simulations

DTAs (Timekeepers) have several ways to get assistance with tasks in CalKronos. The tasks are listed below, and under each task, the available resources are listed. DTAs (Timekeepers) may also want to refer to the Job Aids for Supervisors and Employees for more information.

Disclaimer: simulations do not mirror our system; they are simply a preview of a function.

Navigation

Job Aid: Navigating CalKronos

Simulation: Navigating the Home Page

Resolve Exceptions

Job Aid: Resolve Timecard Exceptions

Simulation: Resolve Timecard Exceptions

Video: Resolve Timecard Exceptions

Record Leave

Job Aid: Record Leave

Simulation: Add a Paycode to Excuse an Absence

Video: Add a Paycode to Excuse an Absence

Employees Working at Multiple Locations

Job Aid: Employees Working at Multiple Locations

Employees with Multiple Job Assignments

Job Aid: Employees with Multiple Job Assignments

Approve Employee Timecards

Job Aid: Approve Employee Timecards

Simulation: Approve Employee Timecards

Video: Approve Employee Timecards

Review and Respond to Time Off Requests

Job Aid: Review and Respond to Time Off Requests

Delegate Approval Authority

Job Aid: Delegate Authority

Simulation: Accept a Delegate Request

Video: Accept a Delegate Request

Video: Switch Role to a Delegate Role

Modify Schedules

Job Aid: Manage Employee Schedules

Dataviews

Job Aid: Dataviews

Sign Off on Employee Timecards

Job Aid: Sign Off on Employee Timecards

Make Historical Edits

Job Aid: Make Historical Edits

Video: Make Historical Corrections

Training

DTA (Timekeepers) can access the CalKronos eCourse in the UC Learning Center. Training for DTAs is required for Timekeeper access to CalKronos.