Supervisors are responsible for reviewing, updating, and approving your employees’ CalKronos Timecards each biweekly pay period.
Supervisors’ timekeeping duties depend on a number of factors, such as whether employees record their hours worked on a realtime basis, how complex the employee schedules and pay rules are, and whether employees use computers or time clocks to enter hours worked into CalKronos.
Supervisors may need to:
Approve time cards
Add, correct, and delete entries by employees
Add and delete comments on timecards
Change a job assignment for a shift
Change the work rule for a single shift
Enter a transfer to change the cost center when an employee works at a different location or event
Remove timecard approval to return a timecard to an employee
Edit employee’s schedule
Generate reports
Job Aids, Videos, and Simulations
Supervisors have several ways to get assistance with tasks in CalKronos. The tasks are listed below, and under each task, the available resources are listed.
Disclaimer: simulations do not mirror our system; they are simply a preview of a function.
To request Delegation to a supervisor who is not in CalKronos, please email caltime@berkeley.edu. This will open a ServiceNow ticket for your request. Be sure to provide the following in your email:
Business reason for your delegation request (i.e., the manager of the CalKronos supervisor is not a CalKronos user)
Name, email, and campus unit of the Delegate
Name and email of the CalKronos supervisor needing a Delegate
Access needed for the Delegate, either Update (for approvals, etc) OR View only access
Supervisors using CalKronos are encouraged to complete a 1.5-hour training session, available soon in the UC Learning Center. They can access several resources for assistance, including job aids, videos, and simulations.
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Finance