Biweekly employees use either Time Reporting System (TRS) or CalKronos and how they enter time is described below.
Biweekly employees who are eligible for overtime, record time in quarter-hour increments and approve/submit their time every other week. Some biweekly employees are exempt and must record a full day's hours in their timesheet.
Biweekly employees track time in one of two methods: "Realtime" or "Anytime."
Anytime employees
Anytime employees report time anytime during the biweekly pay period, but it is highly recommended and best practice to record time daily.
Anytime employees use either Time Reporting System (TRS) or CalKronos. All student employees use TRS.
Realtime Employees
Realtime employees record start and stop times at the beginning and end of each shift.
In Time Reporting System (TRS), a time clock is the only method of realtime reporting, this includes student employees (those with Student Assistant 1-4 job titles).
In CalKronos, employees can use use a computer or a time clock to record their realtime, depending on their job.
To learn more about using a time clock, go to our Time Clock resources page.
Supervisors of biweekly employees
There are actions that you will need to take in the timekeeping systems. Depending on the system you use to approve time, the steps you need to take will vary.
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